Register for exhibition/sponsorship
OPTIONS
Regular Exhibitor ($2,500):
- One standard exhibition space in the industry exhibit hall
- Registration fee waived for two exhibitor representatives
- Recognition on the Conference Website featuring linked exhibitor name and logo
Gold Sponsor ($10,000):
- Full-page advertisement supplied by sponsor in the Abstract Digest**
- Recognition on the back cover of the Awards Banquet Program featuring sponsor name and logo
- Recognized during the opening speech at the Awards Banquet
- Optional, mutually agreed-upon, promotional item supplied by sponsor to be included in the conference registration package
- Two standard exhibition spaces (value of $5000) in the industry exhibit hall
- Registration fee waived for four sponsor representatives
- Recognition in the Abstract Digest** featuring sponsor name and logo
- Special recognition on the Conference Website featuring linked sponsor name and logo
Silver Sponsor ($5,000):
- One standard exhibition space (value of $2500) in the industry exhibit hall
- Registration fee waived for three sponsor representatives
- Recognition in the Abstract Digest** featuring sponsor name and logo
- Special recognition on the Conference Website featuring linked sponsor name and logo
- Special recognition on the Conference Website featuring linked sponsor name and logo
** To meet Abstract Digest production deadlines this will only be possible if the information is received by the Exhibition Co-Chairs by 30 April 2010.
EXHIBITOR / SPONSOR REGISTRATION
Fill in the first portion of the registration form and press “Submit by Email”; this sends your information to the exhibition co-chairs. Then continue and complete the payment portion of the form, print the completed form (“Print Form”), and mail it to the address provided. The registration form can be found here.
CONTACTS
Exhibition Co-Chairs
Dr. Derek McNamara, University of Ottawa, (mcnamara@site.uottawa.ca)
Dr. Jaroslaw Uher, MDA Space Missions, (jaroslaw.uher@mdacorporation.com)
PRACTICAL DETAILS
Booth Specifications & Facilities
The standard exhibition booth size is 8' x 10'. The fee includes basic furniture (two chairs, a 2' x 6' table with a black skirt, black drapes, paper ID sign). The exhibit hall is carpeted.
The exhibition floor layout can be found here. The booths are numbered 101 through 318. The conference organisers reserve the right to alter the layout if necessary.
Each booth will be supplied with a single electrical power outlet (60 Hz, 120 V, 15 A rating). If you require additional power please contact PSAV Presentation Services, who will install the necessary for an additional fee [PSAV® Presentation Services, Sheraton Centre Toronto, 123 Queen Street W, Toronto, Ontario M5H 2M9, Canada. Direct: +1-416-304-1354 Mobile: +1-416-771-5118 Fax: +1-416-304-0113 E-Mail : sheratontoronto@psav.com].
Audiovisual services can also be ordered directly from PSAV® Presentation Services.
Telecom services (eg. internet) can be ordered through the hotel. Please contact the Sheraton Centre Hotel directly by e-mail telecomservices.00271@sheraton.com, or telephone +1-416-947-4963 or fax +1-416-947-4849 if you will require this.
For additional tables, furnishings or labour (to setup and dismantle your booth display) at a fee please contact Ms. Elaine Blosmanis of Robinson Show Services, who can be contacted by e-mail elaine@robinsonshowservices.ca or telephone +1-905-625-4625.
Exhibitor badge privileges include access to the exhibit floor, exhibitor’s staging areas, all exhibitor sponsored events, and technical sessions. All booth reservations will be filled on a first come, first served basis. A signed agreement with payment is required to reserve a space. Please note, however, that exhibitors who also enlist as sponsors for the conference will have priority in selecting booth locations. Booth assignment will be done on 30 April 2010.
Material Handling
Please note that the exhibitor fee does not include freight, storage, drayage or setup.
Because neither the IEEE APS /URSI 2010 nor the hotel can guarantee delivery or storage of shipments, it is strongly recommended that freight, storage and drayage arrangements be made on a pay-per-service basis through the IEEE APS / URSI 2010 subcontractor (or equivalent).
The IEEE APS / URSI 2010 freight, storage, drayage and/or setup sub-contractor is Robinson Show Services. The contact person is Ms. Elaine Blosmanis, who can be contacted by e-mail elaine@robinsonshowservices.ca or telephone +1-905-625-4625. The material handling services that can be provided for a pay-per-service fee by Robinson Show Services is : Unloading of your material at the loading dock, moving it to your booth, and storage of empty crates prior to the opening of the show. At the close of the show, the empty crates are returned to your booth and the material is moved to the dock and reloaded to your carrier or brought back to the warehouse for pick-up later by your carrier (post show warehousing). It is the exhibitor’s responsibility to notify Robinson Show Services of any shipments requiring material handling services, forklift and or special handling.
There is limited empty storage on the show floor. Empty cartons not stored in a booth must be removed by the exhibitor. The aisles will need to be cleared by the facility prior to the exhibition opening. Any boxes or crates not removed will have to be disposed of.
The Sheraton Centre Hotel has excellent underground shipping and receiving facilities. Please note that the maximum vehicle height is 13'. Ideally , trucks entering the loading area should be straight trucks with less than 30' long boxes or decks. The maximum height for all vehicles is 13'. Van lines, trucks longer than 36' and/ or tractor trailers should not enter the loading docks.
The Sheraton Centre will not receive show site shipments prior to show date.
Domestic exhibitors who need an advance warehousing service should contact Robinson Show Services directly.
Customs
Shipments from outside Canada will need to be cleared by Canadian customs. The IEEE APS / URSI 2010 customs broker sub-contractor is Turner Customs & Logistics Group. The contact person is Ms. Denise Turner, who can be contacted by e-mail dturner@turnertradeshows.com, telephone +1-866-838-4974 or fax +1-450-638-2873.
Disclaimer
The IEEE and the conference organizers do not assume responsibility for damaged items. Exhibitors must carry their own insurance.
Exhibition Schedule
|
Exhibition Schedule |
||
|
Location: |
Sheraton Hall, Sheraton Centre Hotel, Toronto, Ontario, Canada |
|
|
Set‐up: |
Monday, July 12, 2010 |
2:00 PM to 6:00 PM |
|
Exhibition: |
Tuesday, July 13, 2010 Wednesday, July 14, 2010 Thursday, July 15, 2010 |
9:00 AM to 5:00 PM 9:00 AM to 5:00 PM 9:00 AM to 5:00 PM |
|
Tear‐down: |
Thursday, July 15, 2010 |
5:00 PM to 9:00 PM |